Tenants Information

Renting with Patrick Gardner in Ashtead, Booking, Dorking and Leatherhead

Patrick Gardner & Co Lettings in Ashtead, Bookham, Dorking and Leatherhead. are happy to assist with all elements of your search for a new home. We will provide you with full information every step of the way and the following notes will explain some of the initial stages in case you have not rented a property before, or need a quick refresher on the process. We are always happy to talk through the process so feel free to give any of our offices a call to discuss.

Appointments to View

All property viewings must be arranged through our offices as many of the properties will currently be tenanted and therefore we will advise the current tenants of upcoming appointments. We will also be able to guide you as to the most suitable properties that we have available. All negotiations are made through our offices in order that we can outline the various implications, to both you and the landlord and ensure that both parties find the ideal match.

Administration Fees

An administration charge is required at the beginning of negotiations (£200 for properties under £2,000 pcm and £500 for those over £2,000 pcm) this will be deducted from the total invoice on the date of occupancy. The sum of £50 per person (over the age of eighteen years) is charged for the administration of the tenant referencing. We will then apply for references, book the Inventory, draw up the Tenancy Agreement and make all necessary arrangements with the Landlord. Should you withdraw from the negotiations, or be unable to provide suitable references this sum will be forfeit on the basis of work undertaken to date. Please note that until this administration charge is paid, the property will continue to be offered to the rental market.


Rent will be paid monthly, in advance, by Bankers Standing Order, the details of which will be provided at the point of contract.


A deposit usually equivalent to one and a half month's rental is held during the tenancy against damages and dilapidation. We are a member of the Tenancy Deposit Scheme and as such all deposits will be registered and a certificate provided for each tenancy giving full details of the deposits registration. The deposit will be returned to the tenants at the end of the tenancy subject to the terms and conditions of the agreement being met.

Tenancy Agreement

Each tenancy agreement will be tailored to meet the requirements of the individual property. The standard fee to the Tenant for the Tenancy Agreement is £80 + VAT.


Generally, the Tenant pays for the checking-in of the Inventory, at the start of the tenancy. The cost of this varies according to the size of the property and we will be happy to advise you of the likely costs involved upon request.


The Tenant usually pays the Gas, Electricity, Telephone, Council Tax and Water and will be responsible for advising the utilities upon commencement and termination of the tenancy. Please advise Patrick Gardner & Co if your preferred provider is NOT EDF or British Gas.


It is your responsibility to ensure that any furniture and contents you take with you into rented premises are covered under your own contents policy. The landlords will be responsible for insuring the property itself.

Termination of Tenancy

On leaving the property it is your responsibility to ensure that the property is clean, i.e. carpets, curtains, paintwork, cupboards, (inside and out), cooker, oven, etc, all in accordance with your signed check in document. You will not be allowed back into the property once the check out has been officially carried out and the Landlord/Agent has the right to employ outside contractors to put matters right should there be any issues identified by the inventory. The cost for this will be deducted from the Dilapidation Deposit.


Search for properties: